Labour inspection: how to effectively prepare for an audit

A labour inspection can occur at any time and without notice. This article reviews the most frequently checked inspection points and explains how to maintain permanent documentary compliance.

The 10 essential documents to have in order

1. The risk assessment document up to date (less than one year old) with version history
2. The accident register (including those without sick leave)
3. Health & safety training certificates for all staff
4. Specific certifications: electrical, forklift, working at height
5. Safety data sheets (SDS) for chemical products used
6. Periodic inspections: mandatory equipment checks, electrical inspections
7. Internal regulations and their posting
8. Works council minutes on health & safety matters
9. Prevention plan documents for each external contractor
10. The serious and imminent danger register

What the inspector prioritises

• Compliance and currency of the risk assessment document
• Existence and relevance of training
• Working conditions observed on the ground
• Chemical risk management (labelling, storage, SDS)
• Employee representation (works council, health & safety committee)

How Kitry can help

Kitry helps centralise evidence, keep action history and make documentation easier to retrieve, share and use during an inspection.